Opportunità di Lavoro

Finance and Administration Coordinator

The American Academy in Rome (, an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Finance and Administration Coordinator for the New York headquarters.  This position is responsible for coordinating and executing a full range of financial and administrative strategies, tasks, and processes, and working collaboratively with the staff of the Academy’s offices in both New York and Rome.  The Coordinator performs accounting, accounts payable/receivable, and banking/cash management duties, as well as U.S. payroll/human resources, administration, and office management duties, in a small but complex organization with significant international operations.

Primary finance and accounting duties include journal entries, reconciliations, reporting, accounts payable, accounts receivable, cash receipts and disbursements, fund transfers, banking, and assisting with the audit and tax return.  Primary administration responsibilities include payroll and timekeeping, benefits, employee onboarding and separations, general human resources, administrative tasks and deadlines, corporate credit cards, business forms, office management, and department and institutional files.

The Finance and Administration Coordinator reports to the Vice President for Finance and Administration and takes direction and supervision from the Controller, as well taking direction from and working in coordination with the finance department in Rome.  The Coordinator supports the Finance and Administration team as well as other departments in New York and Rome.

To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree in Finance or Accounting with related work experience
  • Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting deadlines
  • Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction
  • Strong proficiency in accounting software, preferably Financial Edge and Raiser’s Edge
  • Excellent Excel skills, and proficiency in Microsoft Office applications including Word and Powerpoint, as well as Google applications including Gmail and Google Drive
  • Exceptional organizational ability, analytical skills, accuracy, and attention to detail
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, and vendors
  • Strong verbal and written communication skills

Applications should be submitted at:

Institutional Giving Manager

The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities.  Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome.  To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States. 

The American Academy in Rome seeks a motivated team player to lead the organization’s institutional giving efforts in New York. The Institutional Giving Manager is a dynamic self-starter with a proven track record of identifying, securing, and stewarding foundation, corporate and government gifts. Reporting to the Vice President of Development, the Manager will work closely with program staff in New York and Rome and with the President to develop proposals for institutional and corporate donors and to cultivate and maintain institutional donor relationships.  The Manager will play an important role in developing and crafting language and budgets for a breadth of funding opportunities.

Successful candidates will have a minimum of 3+ years of fundraising experience, including a proven track record of grants management. Candidates must have superior writing and analytical skills, an ability to establish and manage deadlines, work both independently and collaboratively, and have a knowledge and appreciation of the arts and/or humanities.

In a moment of growth for the institution, the Manager will also be tasked with growing a program of corporate sponsorship.  This will entail researching and approaching companies, and working with the VP of Development, President, and Trustees to develop relationships with and funding packages for diverse corporations.

Core Duties and Responsibilities:

  • Responsible for researching, writing, submitting, and managing grant proposals and reports to government, corporate, and foundation sources.
  • Responsible for submitting approximately 25 grant applications and 30 major reports annually.
  • Initiate and carry out prospect research to evaluate prospects for corporate and foundation grants.
  • Comply with all grant-reporting requirements.
  • Oversee endowment allocations for the institution.  Includes working with Finance and maintaining spreadsheets of endowment funding; reporting on endowments, and keeping senior staff informed of funding gaps.
  • Primary responsibility for checking credit lines across program areas.
  • Work with the Finance Department on budgets and other matters as appropriate.
  • Acquire an understanding of AAR history and programs.
  • Maintain current records in the database, including grant tracking and reporting, correspondence with donors, and organizing/uploading related documents as necessary.
  • Assist with other daily tasks and special projects as requested by the VP of Development.

Knowledge and Skills:

  • Superior written and verbal communication skills; the ability to write clear, structured, articulate, and persuasive proposals.  Excellent strategic thinking skills.
  • Strong editing skills.
  • Proven experience with proposal writing and grants management required.
  • Experience writing, submitting, and reporting on government grants required.
  • Understanding of endowments required.
  • Must be able to set priorities and move multiple projects in a fast-paced, deadline-driven environment, identify and communicate potential needs or problems, and be flexible when priorities are unexpectedly shifted.
  • Meticulous attention to detail a must.
  • Proven ability to meet deadlines.
  • Knowledge and familiarity with research techniques for fundraising prospect research.
  • The ability to be a strong contributor in team environments. 


  • MA in a related field required.
  • Three or more years experience with foundation and government fundraising.
  • Experience with Raiser’s Edge is desirable.  
  • Knowledge of Italian is helpful.

American Academy in Rome is an EEO/AA/M/F/VET/DISABILITY Employer

Please send cover letter and resume to

Senior Officer for RSFP

La posizione richiede ottime capacità organizzative, operative e gestionali; una solida disposizione al lavoro in team, alle relazioni con il pubblico e cordialità’, puntualità e capacità di rispettare le scadenze. È indispensabile la padronanza dell’inglese e dell’italiano scritti e parlati.

Sotto la guida del Deputy Director, il Senior Officer for RSFP gestisce le attività del Rome Sustainable Food Program (RSFP).

L’American Academy in Rome ricerca un Senior Officer for RSFP per la sua sede di Roma.

La posizione è a tempo pieno e a tempo determinato.  Possono candidarsi tutti coloro in possesso di un regolare permesso di lavoro in Italia. Sebbene non sia un requisito indispensabile ai fini della candidatura, il possesso di un diploma di istruzione superiore (laurea o diploma equipollente) è vivamente consigliato.

I candidati sono invitati a inviare il proprio CV ed eventuali lettere di referenze entro venerdì, 21 Luglio 2017, all’indirizzo email con soggetto: Mensa

Senior Officer for RSFP

Supervisore: Deputy Director; collabora con RSFP Head Chef


  • gestione di tutti gli aspetti amministrativi, operativi e finanziari del RSFP; gestione del budget, fornitori, costi del personale e delle materie prime; supporto per pagamenti a terzi e fornitori; gestione della corrispondenza interna; gestione standard di lavoro e HACCP;
  • coordinamento del catering e pianificazione eventi, visiti e ospiti;
  • supervisione e gestione delle domande di tirocinio, le comunicazioni con i tirocinanti e le procedure burocratiche per I'ammissione dei tirocinanti;
  • supervisione contratti di servizi ed attività di referente dei dipendenti dei fornitori di servizi;
  • Conoscenze informatiche: pacchetto Office, uso della email e dei software di gestione/archiviazione dati, facilità nell’apprendimento e uso di altri programmi;
  • Disponibilità a collaborare con il Direttore e Deputy Director per tutte le attività che possano rendersi necessarie.

Development Intern

The American Academy in Rome, the oldest American overseas center for advanced research and practice in the arts and humanities, seeks an advanced undergraduate or graduate intern for its Development office in New York City this Fall. Duties include:

  • Assisting with the preparation and sending of reports and proposals
  • Prospect research on individual and institutional donors
  • Data analysis and helping generate reports and presentations
  • Various administrative tasks. 

This is an excellent opportunity for students interested in arts, education, or nonprofit administration to learn about Development processes and to gain hands-on experience working in a fast-paced office that operates at the highest level of excellence. The position is unpaid. Please submit a resume with cover letter to

Qualification:  Individual must be extremely detail-oriented with excellent written and oral communication skills, computer skills, and capable of maintaining a high degree of confidentiality.

Duration:  Fall (September - December, dates and hours flexible), 2-3 days per week (approx. 14–21 hours per week).