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Job Opportunities

Head Chef

The Head Chef resides in Rome and is part of a program that is held on evenings, weekends, and holidays.  This position is offered for an initial term of three years (2018-2021).

Summary
The Head Chef is responsible for the development and implementation of a comprehensive menu and food program for the Academy, and works in partnership with the RSFP Manager to align the food program with the mission and needs of the Academy.  The Head Chef and RSFP Manager collaborate on all matters related to community and staff meals and catering, and work together to ensure that the food program is within the approved budget and supports the budgetary goals of the RSFP, which are managed by the RSFP Manager.  The Head Chef oversees all kitchen personnel, including staff, visiting cooks, interns, and volunteers, and ensures that food preparation and production comply with applicable laws and kitchen certifications.

The Academy’s RSFP was founded in 2007 under the guidance of Alice Waters, and provides its community with seasonal, nutritious, and delicious food that nourishes scholarship and conviviality.  Guided by the spirit of the Roman table and using the Academy’s vegetable garden as well as that of nearby farms and organic suppliers, it is the Academy’s aim to provide a replicable model of simple, sustainable food for other like-minded institutions.  The RSFP is sustained by a vibrant internship program and volunteers from the Academy community, and is a member of Rome’s Slow Food Community.

Organization
The American Academy in Rome, founded in 1894, awards the Rome Prize to a select group of artists and scholars, after an application process that begins in the fall of each year.  The winners, announced in the spring, are invited to Rome to pursue their work in an atmosphere conducive to intellectual and artistic freedom, interdisciplinary exchange, and innovation.  The community includes Fellows, Residents, Affiliated Fellows, Visiting Artists and Scholars, and members of academic Summer Programs.  The organization employs a staff of 50 in Rome and 15 in New York.

The American Academy in Rome seeks a Head Chef for its Rome Sustainable Food Program (“RSFP”).


Supervision
The Head Chef reports to the Deputy Director in Rome, and also takes direction from the Director in Rome.  The Head Chef works in partnership with the RSFP Manager, and directly supervises three part-time cooking staff, including a sous chef and two cooks, and four cooking interns.

Qualifications
To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements below are representative of the knowledge, skills and/or ability required.

  1. Minimum of 3 years of experience in the field, as chef, sous chef, or similar senior position, with demonstrated skill in sustainable and seasonable cooking.
  2. Proven knowledge of and commitment to the values of the Slow Food Movement and sustainability.
  3. Experience and skill in teaching, mentoring, and developing educational programs.
  4. Demonstrated experience and skill in budget and staff management and food service administration.
  5. Ability to take initiative and work independently, with significant accountability, motivation, flexibility, willingness to collaborate, and problem-solving skills.
  6. Good judgment and discretion in handling proprietary, confidential, and sensitive information.
  7. Ability to represent the institution professionally, to interact diplomatically, and to work productively, with a wide range of internal and external constituents including Fellows, management and support staff, board members, donors, funders, and vendors.
  8. Proficiency in Microsoft Office applications including Word and PowerPoint, as well as Google applications including Gmail and Google Drive.
  9. Ability to travel between New York and Rome.
  10. Proficiency in Italian preferred, with verbal and written skills in both Italian and English.
  11. Accessibility and availability to work outside of normal business hours in response to urgent and emergency situations, and availability to participate in evening and weekend programs and events.

To Apply
Please submit your resume with cover letter outlining your interest in the Academy and your qualifications for the position to: https://aarome.bamboohr.com/jobs/view.php?id=8

Archivist (Part-time)

Summary
The part-time Archivist in the New York office of the American Academy in Rome works approximately 16 hours per week, and is responsible for processing and managing the Academy’s paper archival documents as part of a recurring deposit to the Archives of American Art; creating new metadata for born digital assets; and serving as a resource and collaborator for archivists leading digitization projects in Rome.

Organization
The American Academy in Rome, founded in 1894, awards the Rome Prize to a select group of artists and scholars, after an application process that begins in the fall of each year. The winners, announced in the spring, are invited to Rome to pursue their work in an atmosphere conducive to intellectual and artistic freedom, interdisciplinary exchange, and innovation. The community includes Fellows, Residents, Visiting Artists and Scholars, and members of academic Summer Programs. The organization employs a staff of 50 in Rome and 15 in New York.


The American Academy in Rome Institutional Archive is housed in the Academy’s New York office and consists of approximately 300 linear feet of processed and unprocessed materials, with additional items housed in off-site storage facilities. The collection contains Board of Trustees and various committees’ minutes and operation records of the Development, Finance and Programs departments, including the School of Classical Studies, the School of Fine Arts, and the Summer Session. The Archive also includes records of Executives, Officers and Directors, publications, photographs, newspaper clippings, ephemera, and architectural drawings.

The Rome offices house an Archaeological Study Collection with over 9,000 physical and 5,000 digitized objects and a Photographic Archive with over 70,000 prints and negatives and 25,000 digital images. The growing digital assets of the archives and both collections are managed in ArchivesSpace.  The collections are also managed in the Academy’s Digital Humanities Center.

The successful candidate will have a professional degree and/or equivalent experience in one or more fields relevant to library science, including experience processing manuscript/archival materials and developing processing plans; in-depth knowledge of current developments in archival processing; knowledge of preservation and conservation standards and procedures for manuscript/archival materials; and experience with ArchivesSpace.  This is a part-time position based in New York City and is not eligible for benefits.  The schedule and hours can be flexible.

Supervision
The Archivist reports the Drue Heinz Librarian in the Rome office, and works closely with the Deputy Director in the New York office.  The Archivist also collaborates with the library and archives team in Rome.

Qualifications
To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

 • Professional degree from library school, other appropriate degree, and/or equivalent experience in one or more fields relevant to library science, preferably from positions or internships processing manuscript/archival materials and developing processing plans
 • In depth knowledge of current developments in archival processing, and knowledge of preservation and conservation standards and procedures for manuscript/archival materials
 • Excellent organizational ability, analytical and problem-solving skills, accuracy, and attention to detail
 • Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting strict deadlines
 • Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction
 • Ability to interact professionally and work productively with a wide range of constituents including management, support staff, and vendors
 • Strong proficiency in ArchivesSpace, Archivists’ Toolkit, or Archon
 • Working knowledge of metadata standards including MARC, EAD, VRA, and Dublin Core
 • Experience using a website CMS such as Drupal or Wordpress
 • Ability to scale, crop, color balance, and apply basic retouching to images in Adobe Photoshop and work with metadata in Adobe Bridge
 • Proficiency in Microsoft Office applications including Word, Excel, and Powerpoint, as well as Google applications including Gmail and Google Drive
 • Strong written and verbal communication skills
 • Good judgment and discretion in handling confidential and sensitive information.

To Apply
Please submit your resume with cover letter outlining your interest in the Academy and your qualifications for the position to: https://aarome.bamboohr.com/jobs/view.php?id=7

Individual Giving Manager

The Manager will also serve as the key liaison for alumni and for the Patrons, a major gifts group that provides essential support to the Academy.  In this role, he/she will be responsible for developing programming, growing membership, and stewarding members.   The Individual Giving Manager is the primary point of contact for alumni and the Patrons and will manage all aspects of their relationship with the institution.

The Individual Giving Manager is responsible for planning, coordinating, and implementing cultivation and stewardship of the Academy’s individual donors.  In this role, the Manager will track prospects and strategize on and implement approaches to prospects and donors and build the individual donor base, working closely with the Academy leadership.


RESPONSIBILITIES:

  • Serve as the key liaison to Patrons group:
  • Research, identify, cultivate, and solicit new members, working with senior staff and Trustees
  • Develop materials and marketing strategy
  • Develop and implement 10-12 special events annually
  • Draft proposals and correspondence to members, including renewal letters
  • Ensure fulfillment of benefits
  • Maintain and update member records
  • Develop and implement a calendar of alumni events and serve as the key liaison for AAR alumni
  • Work with senior staff to identify, cultivate, strategize approaches, solicit, and steward gifts for unrestricted operating support and restricted gifts for a range of programs and activities. Includes tracking pipelines of President and VP of Development, prospect research, database management, and drafting meeting materials.
  • Write proposals, reports, and budgets as required for specific prospects and donors.
  • Build relationships with existing and new donors and prospects.
  • Ensure proper acknowledgement of all gifts.
  • Develop and monitor plans for major gift donors to ensure successful moves management process is accomplished.
  • Track and report on progress of major gifts program throughout the year.
  • Maintain donor files.
  • Support President in outgoing communication to donors.
  • Contribute content for organizational communications and marketing materials, such as website and bi-annual magazine.
  • Represent the organization positively in public at all times by acting as a professional representative and ambassador.

EDUCATION:

Bachelor’s degree required, preferably in the arts or humanities.

QUALIFICATIONS:

  • Solid professional with 3+ years of Development experience, preferably in major gifts.
  • Must possess strong communication, organization, and interpersonal skills. Strong writing is required.
  • Must be able to work independently, and be a positive team player.
  • Ability to manage deadlines required.
  • Meticulous with details.
  • Experience compiling budgets and tracking expenses helpful.
  • Maintain a positive and constructive attitude while solving problems.
  • Ability and willingness to work evenings and to travel.
  • Knowledge of donor databases required.

       The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at: https://aarome.bamboohr.com/jobs/view.php?id=6

Andrew W. Mellon Professor-in-Charge of the Humanities

The American Academy in Rome invites applications from scholars for the position of Andrew W. Mellon Professor-in-Charge of the Humanities, beginning in summer 2018, for an initial term of three years (2018-2021). The candidate should have a distinguished record of achievement in one of the academic disciplines represented at the AAR as well as significant experience in management and administration.


Organization
The American Academy in Rome, founded in 1894, is an independent, privately funded institution that supports artists, writers, and scholars living and working together in a dynamic international community. The core of this group is composed of the approximately 30 Fellows who are winners of the highly competitive Rome Prize selected by rotating juries each yea. Additionally, this community is enriched by invited residents across the disciplines as well as an array of visiting artists The Academy has a rich legacy and national profile in the arts and humanities in the United States, and an increasingly global position in diverse cultural and academic communities around the world.

The Academy is led by the President and CEO who is based in its New York offices, and its program and operations in Rome are managed by the Academy’s Director, along with the Mellon Professor and Andrew Heiskell Arts Director.

Position Description

Responsibilities
The Andrew W. Mellon Professor-in-Charge of the Humanities of the American Academy in Rome is responsible for helping to advance the work of a diverse group of Rome Prize Fellows, especially in the School of the Humanities and across the Academy’s fellowship fields in the humanities, which are Ancient, Medieval, Renaissance/Early Modern, and Modern Italian studies. The Mellon Professor supports Fellows through scholarly guidance, facilitation of contacts and dialogue, site visits and trips, programs and events, and publications, and in doing so plays a key role in advancing the Academy’s mission and maintaining the high quality of its programs.

The Mellon Professor reports to the Director in Rome and also takes direction from the President in New York. S/he works in close collaboration with the Heiskell Arts Director and the Senior Programs Officer in Rome, and is a key member of the program team. S/he oversees the Van Buren Archaeological Study Collection Advisor.

The Mellon Professor is a residential member of the staff in Rome, and this position is offered for an initial term of three years (2018-2021).

Among the primary responsibilities and duties of the Mellon Professor are the following:

• Provide scholarly guidance, mentoring, and feedback to all Fellows, especially those in the humanities, across a wide, diverse, and evolving range of subjects, issues, and projects.

• Facilitate contacts and dialogue between Fellows and their Italian counterparts in academic, cultural, and other institutions and agencies in Rome and elsewhere.

• Design, organize, and lead compelling and relevant site visits and longer trips in and around Rome, Italy, and the Mediterranean.

• Work closely and collaboratively with the Director, Senior Programs Officer, and programs staff to develop, plan, and execute a full roster of vibrant annual programs and events in the humanities and arts.

• In conjunction with the Director and Communications Director in New York assist in developing, organizing, and shepherding the Academy’s humanities publications.

• Oversee the Academy’s summer and winter programs in the humanities, including the Classical Summer School, the Summer Skills in Archaeology program, and winter paleography programs.

• Work with the Director and Senior Programs Officer to plan and manage annual operating and program expenses that enhance the Fellowship program and the Fellows’ experience in cost effective ways.

• In conjunction with and as directed by the Director, support the Committee on the Humanities and assist with other Board and Committee meetings, including planning discussion topics, researching and preparing background and presentation materials, and attending meetings.

• Support fundraising efforts by strategizing and coordinating with the Director and development staff in New York and Rome; representing and promoting the Academy’s mission and programs to donors and potential supporters; and providing information and updates on needs and progress for proposals and reports.

• As requested by the Director, represent the Academy at functions and with organizations in Rome and Italy in general, such as the Union of Academies, the Fulbright Commission, etc.

• Strengthen and expand the Academy’s reach and presence in Roman scholarly and creative communities by building relationships and collaborating with local institutions, including Italian universities and foreign schools.

• If directed, temporarily assume the duties and responsibilities of the Director in their absence or inability to act.

• Like other residential staff, assist with after-hour emergencies and other situations and participate in shared on-call duties.

Qualifications 
To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

• PhD in the humanities, ideally with published books and articles and lecturing experience

• Minimum of seven years of experience in and knowledge of one or more areas of the Academy’s fellowship fields in the humanities, which are Ancient, Medieval, Renaissance/Early Modern, and Modern Italian studies

• Demonstrated intellectual generosity and maturity, with broad interests and curiosity to be able to develop and lead programs in fields other than his or her own

• Strong working knowledge of or familiarity with the sites and monuments of Rome and Italy

• Fluency or high degree of proficiency in Italian, with strong verbal and written skills in both Italian and English

• Advanced administrative, strategic thinking and long-range planning abilities, with strong critical thinking skills and budgetary experience

• Proven ability to represent the institution professionally, to interact diplomatically, and to work productively, with a wide range of internal and external constituents including Fellows, management and support staff, board members, donors, funders, and vendors

• Superior relationship building and interpersonal abilities, with significant mentoring skills and adeptness in influencing others

• Ability to take initiative and work independently, with significant accountability, motivation, flexibility, willingness to collaborate, and problem-solving skills

• Exceptional maturity, judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.

• Ability to travel between New York and Rome.

• Accessibility and availability to work outside of normal business hours in response to urgent and emergency situations, and availability to participate in evening and weekend programs and events.

Salary and benefits are competitive and commensurate with experience. 

To Apply 
Please submit a cover letter outlining your interest in the Academy, the contributions you expect to make to the Academy’s mission, and your qualifications for the position of the Mellon Professor.  If your resume includes publications or lectures, please include only a relevant selection.  Your entire application packet should not exceed ten (10) pages in length.  Applications must be submitted no later than the close of business on October 6, 2017 to 
https://aarome.bamboohr.com/jobs/view.php?id=5.  

Please submit both your cover letter and resume as PDF files following the naming convention outlined below.  Word documents or other file formats will not be accepted. 

LASTNAME_Firstname_coverletter.pdf (e.g., SMITH_Jane_coverletter.pdf)

LASTNAME_Firstname_resume.pdf (e.g., SMITH_Jane_resume.pdf) 

Candidates who are selected for interview will be notified in late October/early November and in-person interviews will take place in New York City on November 13th. 

Communications Manager (FT)

The American Academy in Rome (www.aarome.org), an American overseas center for independent study and advanced research in the arts and humanities, seeks a dynamic, resourceful, and highly organized Communications Manager for the New York office.  The position is based in New York and responsible for supporting, managing, and executing a full range of communications strategies, initiatives, and tasks, in collaboration with the staff at the Academy’s offices in both New York and Rome.


The Communications Manager coordinates and supports all aspects of press and outreach related to the Academy’s mission and programs in New York and Rome, executes marketing and digital media plans and strategies, strengthens the Academy’s digital presence and visibility through its web-based platforms and applications, writes and prepares media and press materials, and monitors and manages media coverage of the Academy and the work of its extended community. In addition, the candidate will manage the development and production printed publications and materials and digital content, including the semi-annual AAR Magazine, and exhibition catalogues. From time to time, attendance will be needed for occasional evening or weekend events and programs.

The Communications Manager reports to the Director of Communications, and takes direction from and works in coordination with the programs staff in Rome.

To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree in communications, writing, art history, humanities, or related field; academic concentration in one or more of the disciplines represented by the Academy preferred
  • Minimum five years of professional experience in communications, digital media, or publications in a cultural institution or related setting, or comparable combination of experience and substantial knowledge of public relations and/or marketing
  • Demonstrated ability to think strategically across a wide variety of communications and program issues, with an advanced understanding of the broad landscape of digital media and its potential for cultivating new audiences, especially in a cultural and academic context
  • Significant strength in effectively prioritizing and managing time, working both independently and as part of a small team, taking initiative and being resourceful, managing concurrent projects with conflicting deadlines, and achieving results in a complex environment that is interdisciplinary and intellectually rigorous
  • Exceptional verbal and written communication skills, including ability to write and present ideas in a clear and compelling way, combined with strong interpersonal skills and professional demeanor.
  • Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, consultants, and vendors
  • Excellent organizational ability, analytical skills, accuracy, and attention to detail
  • Advanced proficiency in design, database, and office software, preferably Adobe Creative Suite, Raisers Edge, Microsoft Office applications (including Word, Excel, and Powerpoint), and Google applications (including Gmail and Google Drive)
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Italian language proficiency very helpful
  • Ability to work occasional evenings and weekends for events and programs

Applications should be submitted at: https://aarome.bamboohr.com/jobs/view.php?id=3

Finance and Administration Coordinator

The American Academy in Rome (www.aarome.org), an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Finance and Administration Coordinator for the New York headquarters.  This position is responsible for coordinating and executing a full range of financial and administrative strategies, tasks, and processes, and working collaboratively with the staff of the Academy’s offices in both New York and Rome.  The Coordinator performs accounting, accounts payable/receivable, and banking/cash management duties, as well as U.S. payroll/human resources, administration, and office management duties, in a small but complex organization with significant international operations.


Primary finance and accounting duties include journal entries, reconciliations, reporting, accounts payable, accounts receivable, cash receipts and disbursements, fund transfers, banking, and assisting with the audit and tax return.  Primary administration responsibilities include payroll and timekeeping, benefits, employee onboarding and separations, general human resources, administrative tasks and deadlines, corporate credit cards, business forms, office management, and department and institutional files.

The Finance and Administration Coordinator reports to the Vice President for Finance and Administration and takes direction and supervision from the Controller, as well taking direction from and working in coordination with the finance department in Rome.  The Coordinator supports the Finance and Administration team as well as other departments in New York and Rome.

To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree in Finance or Accounting with related work experience
  • Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting deadlines
  • Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction
  • Strong proficiency in accounting software, preferably Financial Edge and Raiser’s Edge
  • Excellent Excel skills, and proficiency in Microsoft Office applications including Word and Powerpoint, as well as Google applications including Gmail and Google Drive
  • Exceptional organizational ability, analytical skills, accuracy, and attention to detail
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, and vendors
  • Strong verbal and written communication skills

Applications should be submitted at: https://aarome.bamboohr.com/jobs/view.php?id=4

Institutional Giving Manager

The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities.  Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome.  To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States. 

The American Academy in Rome seeks a motivated team player to lead the organization’s institutional giving efforts in New York. The Institutional Giving Manager is a dynamic self-starter with a proven track record of identifying, securing, and stewarding foundation, corporate and government gifts. Reporting to the Vice President of Development, the Manager will work closely with program staff in New York and Rome and with the President to develop proposals for institutional and corporate donors and to cultivate and maintain institutional donor relationships.  The Manager will play an important role in developing and crafting language and budgets for a breadth of funding opportunities.


Successful candidates will have a minimum of 3+ years of fundraising experience, including a proven track record of grants management. Candidates must have superior writing and analytical skills, an ability to establish and manage deadlines, work both independently and collaboratively, and have a knowledge and appreciation of the arts and/or humanities.

In a moment of growth for the institution, the Manager will also be tasked with growing a program of corporate sponsorship.  This will entail researching and approaching companies, and working with the VP of Development, President, and Trustees to develop relationships with and funding packages for diverse corporations.

Core Duties and Responsibilities:

  • Responsible for researching, writing, submitting, and managing grant proposals and reports to government, corporate, and foundation sources.
  • Responsible for submitting approximately 25 grant applications and 30 major reports annually.
  • Initiate and carry out prospect research to evaluate prospects for corporate and foundation grants.
  • Comply with all grant-reporting requirements.
  • Oversee endowment allocations for the institution.  Includes working with Finance and maintaining spreadsheets of endowment funding; reporting on endowments, and keeping senior staff informed of funding gaps.
  • Primary responsibility for checking credit lines across program areas.
  • Work with the Finance Department on budgets and other matters as appropriate.
  • Acquire an understanding of AAR history and programs.
  • Maintain current records in the database, including grant tracking and reporting, correspondence with donors, and organizing/uploading related documents as necessary.
  • Assist with other daily tasks and special projects as requested by the VP of Development.

Knowledge and Skills:

  • Superior written and verbal communication skills; the ability to write clear, structured, articulate, and persuasive proposals.  Excellent strategic thinking skills.
  • Strong editing skills.
  • Proven experience with proposal writing and grants management required.
  • Experience writing, submitting, and reporting on government grants required.
  • Understanding of endowments required.
  • Must be able to set priorities and move multiple projects in a fast-paced, deadline-driven environment, identify and communicate potential needs or problems, and be flexible when priorities are unexpectedly shifted.
  • Meticulous attention to detail a must.
  • Proven ability to meet deadlines.
  • Knowledge and familiarity with research techniques for fundraising prospect research.
  • The ability to be a strong contributor in team environments. 

Qualifications:

  • MA in a related field required.
  • Three or more years experience with foundation and government fundraising.
  • Experience with Raiser’s Edge is desirable.  
  • Knowledge of Italian is helpful.

American Academy in Rome is an EEO/AA/M/F/VET/DISABILITY Employer

Please send cover letter and resume to jobs@aarome.org.

Development Intern

The American Academy in Rome, the oldest American overseas center for advanced research and practice in the arts and humanities, seeks an advanced undergraduate or graduate intern for its Development office in New York City this Fall. Duties include:

  • Assisting with the preparation and sending of reports and proposals
  • Prospect research on individual and institutional donors
  • Data analysis and helping generate reports and presentations
  • Various administrative tasks. 

This is an excellent opportunity for students interested in arts, education, or nonprofit administration to learn about Development processes and to gain hands-on experience working in a fast-paced office that operates at the highest level of excellence. The position is unpaid. Please submit a resume with cover letter to  jobs@aarome.org

Qualification:  Individual must be extremely detail-oriented with excellent written and oral communication skills, computer skills, and capable of maintaining a high degree of confidentiality.

Duration:  Fall (September - December, dates and hours flexible), 2-3 days per week (approx. 14–21 hours per week).