American Academy in Rome - Academy Publications Program

Notes for Contributors to Memoirs of the American Academy in Rome (articles)

Note:The Publications Committee of the American Academy in Rome has affirmed that the American Academy in Rome stands with the Archaeological Institute of America in its policies in regard to obtaining and publishing archaeological, artistic and cultural properties. These policies, which will be observed by the Editor of the Memoirs of the American Academy in Rome, can be found at the following websites:

http://www.ajaonline.org/pdfs/AJA1092_Norman.pdf

1. Preparation of manuscripts

In general refer to The Chicago Manual of Style, 15th edition, and to Webster's Third International Dictionary, as guides for style, copyediting, capitalization, spelling, and hyphenation.

Manuscripts should be double-spaced, including notes and bibliography, with wide and left-justified margins and may be submitted by post or as an e-mail attachment. The author's name and address should appear only on the cover sheet, together with the full title of the article. The full title should also appear on the first page of the manuscript. The text and notes of the article must contain no indications of the author's identity; acknowledgments may be added after the article has been accepted for publication.

If the piece is accepted for publication, please submit the final version in both a diskette (or CD) and paper copy, identifying fully the software program for the electronic version (e.g., "Microsoft Word 5.1 for Macintosh"). Electronic submissions are welcome (and encouraged) at any stage in the submission process and may be sent to maar@aarome.org, but final versions must be accompanied by hard copy.

For modern foreign languages, quotations of more than a line or two should be translated into English (or into the language of the article, if it is not in English). If the original text is of direct importance, it may be quoted in a footnote.

For Latin and Greek, translations should be provided of all quotations either in the text following the original quotation, or in a footnote. Use a Unicode Greek font for any Greek text.

For articles treating classical antiquity, B.C. and A.D. should be used when there is a possibility for ambiguity.

2. Citations

For the names of ancient authors and their texts, use the abbreviations listed in The Oxford Classical Dictionary, Third edition (Oxford 1996). Please do not abbreviate titles of periodicals.

Please provide in full the first and last number of all instances of inclusive numeration (e.g. 321-325, 1002-1006, 11546-11578).

Notes should be numbered consecutively and placed at the end of the text. All references are given in shortened form, consisting of the author's surname, year of publication, and the relevant page number(s), as:

A Works Cited section at the end of the article provides the full form of reference to all works cited in the notes.

Giotto and the Orators: Humanistic Observers of Painting in Italy and the Discovery of Pictorial Composition

Science and the Arts in the Renaissance,

Roman Life and Manners under the Early Empire,

If references are made to two or more works published by a single author in the same year, add a lower case letter after the date, as:

For manuscripts containing references to archival sources, early printed editions, or analogous material, authors are encouraged to include a separate section in the Works Cited containing a listing of Primary Sources or Abbreviations.

3. Illustrations

Illustrations should be of the highest quality, using photographs made from the original work whenever possible. Illustrations should be retained by the author until requested, and they will be returned. Each photograph or drawing should be identified on the back by a piece of masking-tape with the author's surname and relevant figure number.

The Memoirs of the American Academy in Rome encourages authors to submit illustrations in digital form. Digitized photographs should be grayscale images, preferably tiff files, that are at least 300 dpi at 5” by 7” or appropriate legible dimensions. Line drawings work best as vector graphics, preferably Adobe Illustrator or eps files. If they are rasterized, they should be at least 600 dpi. Contact Peg Lourie (plourie@umich.edu) with questions or concerns about digital illustrations.

The author is responsible for obtaining permission to reproduce any illustrations. A separate double-spaced List of Illustrations should accompany the manuscript:

For works of art the caption should include the artist's name (when relevant and known), title or subject, location, and (in parentheses) the source of the photograph, as:

For buildings and monuments, the location should be followed by building, name of architect where relevant and, if a detail, the specific subject of the illustration, as:

For information on submitting materials for publication in Memoirs please contact:

Prof. Vernon Hyde Minor
1014 W. University Avenue
Champaigne, IL 61821

Phone: (217) 351-1691
E-mail: maar@aarome.org or vernon.minor@colorado.edu

Revised April 2007.