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Job Opportunities

Controller – New York

The Academy seeks a Controller in its New York office to manage and execute a full range of financial and administrative strategies, tasks, and processes across the whole organization, and providing proactive direction and support to the staff in both New York and Rome.


The American Academy in Rome is a non-profit organization with its principal finance and fundraising operation in New York and its program operation in Rome, Italy, which includes a secondary finance office. The two offices manage their respective finances and operating budgets in separate ledgers in a shared accounting system (Financial Edge), and the New York office converts the Rome ledger and consolidates it with the New York ledger on a monthly basis. Similarly, the Rome financial statements are audited separately and consolidated into the overall institutional audit annually. The Academy employs Italian staff in Italy and American staff in the U.S. and Italy, and is subject to laws and regulations in both countries.

The Academy seeks a Controller in its New York office to manage and execute a full range of financial and administrative strategies, tasks, and processes across the whole organization, and providing proactive direction and support to the staff in both New York and Rome. The Controller leads all U.S. day-to-day finance operations in a small but complex organization with significant international operations.

In conjunction with the Vice President for Finance and Administration (VPFA), the Controller establishes broad financial goals, priorities, and strategies based on internal needs and external circumstances, and analyzes Academy-wide activities and data to monitor financial status and measure against goals and trends. The Controller manages and executes all financial, project-based, and departmental accounting, and has functional responsibility for accounting, accounts payable/receivable, cash flow, endowment and grant funds, bank and investment accounts, budgets, audits/tax returns, payroll, and reporting/filing. The Controller is responsible for developing, implementing, and overseeing all financial and accounting systems, controls, policies, and practices to ensure compliance with organizational policies and applicable laws and regulations.

The successful candidate will be a strategic professional who has broad-based expertise and depth in the relevant areas of the Academy’s needs, ideally from work experience in non-profit organizations. The ideal candidate will appreciate the Academy’s unique profile as a hybrid academic and cultural institution, as well as the complexities of concurrent operations and business models in two different countries.

The Controller reports to the Vice President for Finance and Administration (VPFA), and works in close coordination with the Finance Manager in Rome. The Controller oversees the Finance and Administration Coordinator in the New York office.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  1. Bachelors degree in finance, accounting, business, or related area of study, CPA preferred
  2. Eight to ten years of professional experience in progressively responsible roles and proven track record of skillfully and effectively managing accounting, finances, and budgets with at least seven years at the management level, ideally in a combination of non-profit organizations and finance, accounting, or other similar companies, or comparable combination of experience and substantial knowledge of non-profit management
  3. Understanding and appreciation of non-profit cultural institutions, and genuine interest in the Academy’s mission and work
  4. Demonstrated strength in strategy, organization, planning, and analysis, especially with respect to budgets, operations, and projects
  5. Significant strength in managing time, organizing work, and being highly accountable in dynamic and creative setting with competing demands on attention and frequently changing and conflicting priorities and deadlines
  6. Demonstrated ability to work independently, be proactive, and take initiative with minimal direction or guidance, balanced with skill in executing plans and detailed tasks accurately and efficiently
  7. Proven management abilities with substantial skills in developing and supporting staff, assessing and designing workflows, working productively with all levels of management and staff, and collaborating with colleagues in another location
  8. Excellent professionalism and diplomacy in representing Academy internally and externally, with superior writing, editing, oral communication, and presentation skills in both Italian and English, especially on financial, business, and legal matters
  9. Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters
  10. Advanced skills in accounting and donor database software, preferably Financial Edge and Raisers Edge
  11. Advanced skills in Google apps and Microsoft Office suite, especially in Excel
  12. Accessibility to respond to urgent and emergency situations outside of business hours

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at online at https://aarome.bamboohr.com/jobs/view.php?id=16.

 

Senior Manager of Development, Special Events – New York

The Academy seeks an experienced, skilled, and resourceful Senior Manager of Development, Special Events to participate in the development and implementation of strategies and tactics to increase event revenue and ensure the seamless execution of major events.


The American Academy in Rome is an American overseas center for independent study and advanced research in the arts and humanities. Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome. To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States.

The Academy seeks an experienced, skilled, and resourceful Senior Manager of Development, Special Events to participate in the development and implementation of strategies and tactics to increase event revenue and ensure the seamless execution of major events. The Senior Manager of Special Events will plan and execute the Academy’s two annual Galas—a fall Gala in New York and a spring Gala in Rome—which together raise over $1.25 million a year and have room to grow. This role spearheads the coordination of the annual Rome Prize Ceremony in New York and manages other Development-related special events in New York and the United States as needed.

This position reports to the Vice President of Development and takes direction from the Associate Director of Development, Individual Giving and Board Relations. The Senior Manager is a member of the Development team in New York who works in close coordination with Development staff in Rome, the Academy’s external events consultant(s), and with volunteer event leadership and trustees. The Senior Manager directly manages the part time Development Officer based in the Rome office and the Event Consultant(s), and provides event-related direction to the External Affairs Officer in Rome.

The Senior Manager’s work is approximately 50% fundraising-related and 50% coordination, production, and administration-related duties. Working with the Vice President of Development and institutional leadership, the successful candidate will develop and implement strategies to meet and exceed revenue goals for the two annual Galas. They will also oversee all aspects of the two Galas and the Rome Prize Ceremony, including planning, organizing, coordinating, and executing all timelines, logistics, production, and budgets.

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Bachelor’s degree required
  • Five to seven years of experience managing special events for nonprofit organizations, preferably arts, cultural, or academic organizations
  • Demonstrated ability to meet fundraising goals and a track record of closing event-related gifts and sponsorships
  • Familiarity with New York City fundraising event culture and with producing events internationally is beneficial
  • Exceptional interpersonal and communication skills
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Proven strength in time management, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines in a fast paced environment
  • Ability to balance working independently with working collaboratively as part of a team
  • Strong organizational skills, accuracy, and meticulous attention to detail
  • Experience preparing and managing budgets, including tracking revenues and expenses
  • Working knowledge of Italian language is helpful
  • Proficiency in donor database software (preferably Raiser’s Edge) and in Microsoft Office applications including Word, Excel, and PowerPoint, as well as Google applications including Gmail and Google Drive
  • Ability and willingness to work evenings and weekends

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at online at https://aarome.bamboohr.com/jobs/view.php?id=15.