Job Opportunities

Associate Director of Institutional Giving – New York

The American Academy in Rome, an American overseas center for independent study and advanced research in the arts and humanities, seeks an Associate Director of Institutional Giving to join its dynamic and fast-paced Development department.

The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities. Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome. To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States.

The Academy seeks an Associate Director of Institutional Giving to join its dynamic and fast-paced Development department. The position is based at the Academy’s New York City office. Responsible for foundation, government, and corporate fundraising, this full-time position reports directly to the Vice President of Development.

Essential Duties and Responsibilities

  • Working closely with executive and program staff, oversee all aspects of institutional giving efforts
  • Support the President and Vice President of Development in securing and managing gifts from their institutional giving portfolios
  • Raise and manage gifts from own portfolio
  • In coordination with senior staff, steward current relationships, identify new prospects for cultivation and solicitation, and develop strategy for approach
  • Create and implement expanded corporate giving strategy
  • Write compelling grant proposals and timely reports to secure new commitments and renewals (approximately 30 proposals per year)
  • Manage compliance with endowment and grant-related requirements and reports
  • Prepare strategic talking points and other materials for donor meetings
  • Develop, implement, and maintain database and other systems for tracking and forecasting activity
  • Provide editing and writing support for Development, communications, and program initiatives as needed and directed
  • Assist Vice President in managing the department, providing management and other support of Development initiatives as needed and directed
  • Participate in Academy meetings, events, and programs
  • Perform other duties and projects as needed and assigned

Qualification, Skills and Knowledge Requirements

  • Bachelor’s degree with at least 5 to 7 years institutional fundraising experience required, experience in arts or educational setting required
  • Master’s degree in arts or humanities preferred
  • Impeccable writing skills, ability to write quickly and under deadline pressure
  • Proven track record in writing proposals that win grants from institutional funders
  • Experience working with endowment grants is encouraged
  • Proven strength in effectively prioritizing and managing time, taking initiative, communicating potential needs, juggling multiple projects with strong attention to detail
  • Willingness and flexibility to support shifting priorities
  • Outstanding oral and interpersonal communication skills, with ability to interact professionally and work productively with a wide range of constituents
  • Experience working with development databases; Raiser’s Edge experience a plus
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Knowledge of Italian language is helpful
  • Ability and willingness to work evenings and weekends and to travel occasionally

To apply, please submit a cover letter, résumé, and two development-related writing samples to No telephone inquiries or recruiters please. The American Academy in Rome is an Equal Opportunity Employer.

Finance Manager – Rome

The American Academy in Rome, an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, an expert and a business-oriented Finance Manager for the Rome Offices.

Based in Rome, the Finance Manager will report to the Vice President for Finance and Administration (VPFA) in New York, he/she is a key partner to the New York office and a member of the Rome management team. The Finance Manager will also take direction from the Director in Rome, as well as work collaboratively with other management staff in Rome and with the New York finance office. He/she oversees a staff of three in the Rome finance office, which consists of a Book keeper, a Cashier and a part-time Administrative Assistant.

The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Master’s degree in finance, accounting, business, or related area of study.
  • Eight to ten years of professional experience in progressively responsible roles and proven track record of skillfully and effectively managing accounting, finances, budgets, and human resources with at least seven years at the management level, ideally in a combination of non-profit organizations and finance, accounting, or other similar companies, or comparable combination of experience and substantial knowledge of non-profit management.
  • Understanding and appreciation of non-profit cultural institutions, and genuine interest in the Academy’s mission and work.
  • Demonstrated strength in strategy, organization, planning, and analysis, especially with respect to budgets, operations, and projects.
  • Significant strength in managing time, organizing work, and being highly accountable in dynamic and creative setting with competing demands on attention and frequently changing and conflicting priorities and deadlines.
  • Demonstrated ability to work independently, be proactive, and take initiative with minimal direction or guidance, balanced with skill in executing plans and detailed tasks accurately and efficiently.
  • Proven management abilities with substantial skills in developing and supporting staff, assessing and designing workflows, working productively with all levels of management and staff, and collaborating with colleagues in another location.
  • Excellent professionalism and diplomacy in representing Academy internally and externally, with superior writing, editing, oral communication, and presentation skills in both Italian and English, especially on financial, business, and legal matters.
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
  • Advanced skills in accounting software (the Academy uses Financial Edge), knowledge of donor database software helpful (the Academy uses Raiser’s Edge).
  • Advanced skills in Google apps and Microsoft Office suite, especially in Excel.
  • Accessibility to respond to urgent and emergency situations outside of business hours.

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at: