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Executive Assistant to the President

The American Academy in Rome, an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Executive Assistant to the President for the New York Office. 


This position supports the President and serves as a key liaison to the staff in New York and Rome, as well as to the Board of Trustees, donors, and Fellows.  In this role, the Executive Assistant manages the Academy’s internal and external priorities as they relate to the President, serves as a representative of the Academy through a genuine interest in and working knowledge of its programs and activities, coordinates and supports all aspects of the President’s schedule and work, handles short- and long-term projects, and generally facilitates the seamless operation of the President’s office.

The Executive Assistant reports to the President and takes direction from the Vice Presidents for Development and Finance/Administration on relevant matters.  The Executive Assistant also works in close coordination with the Director’s office in Rome and with the Development teams in New York and Rome.

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree required, preferably in the arts or humanities.
  • At least five years of full-time experience as an Executive Assistant, preferably in a cultural or academic setting.
  • Exceptional interpersonal and communication skills, both verbal and written, with ability to interact professionally and diplomatically with a wide range of constituents including management and support staff, board members, donors, and vendors.
  • Ability to represent the President’s office in a professional, gracious, flexible, and generous manner.
  • Exemplary administrative and organizational skills, accuracy, thoroughness, and meticulous attention to detail.
  • Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines.
  • Excellent judgment and discretion in handling confidential and sensitive information.
  • Demonstrated ability to balance working proactively and independently with working productively and collaboratively as part of a team.
  • Strong proficiency in Microsoft Office applications including Word, Excel, and Powerpoint, as well as Google applications including Gmail and Google Drive.
  • Proficiency in Raiser’s Edge a plus.
  • Ability and willingness to work evenings and weekends, and to travel.
  • Knowledge of Italian and/or comfort working with a bilingual staff.

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at: https://aarome.bamboohr.com/jobs/view.php?id=13.