Job Opportunities

Officer for Residential Services (Rome)

The American Academy in Rome is seeking an Officer for Residential Services for its Rome office.


Under the supervision of the Residential Services Manager, the Officer for Residential Services provides logistical support to the Academy community, including housing reservations, transportation, immigration requests, internal communications, security and other duties.

S/he must have proven ability for teamwork, strong public relations capabilities, cordiality and discretion in handling sensitive data, and able to meet deadlines. Fluency in both written and spoken English and Italian is required.

The position is full-time and open to all those in possession of a regular work permit for Italy. Although not essential, college or higher degrees are preferred.

Candidates are invited to send by email their CVs and letters of recommendation by Friday, January 10, 2020 to: jobs@aarome.org with the subject heading: Residential Services.

Duties and responsibilites include:

Comunità – preparazione 

  • collabora con il Residential Services Manager alle attività di assegnazione e prenotazione degli spazi destinati all’accoglienza della comunità; 
  • verifica e aggiorna le informazioni condivise con altri membri dello staff e con la Comunità relative agli ospiti previsti nel corso dell’anno accademico; 
  • collabora nell’esecuzione operativa dei programmi di residenza dell’American Academy in Rome, e in particolare di quello dedicato ai Visiting Artists & Scholars (VAVS); 
  • esegue o partecipa a tutte le pratiche preparatorie all’arrivo e alla permanenza degli ospiti.

Comunità – assistenza 

  • assiste i membri della Comunità, dedicandosi alle attività di benvenuto, introduzione, mediazione linguistica con lo staff italofono;
  • collabora alle attività che garantiscono la presenza legale, sicura ed efficace dei membri della Comunità sul territorio italiano;
  • partecipa alle operazioni necessarie alla corretta comunicazione e distribuzione delle informazioni all’interno (e all’esterno, via il sito web istituzionale) della Comunità. 

Altri incarichi di ufficio 

  • collabora a traduzioni dall’inglese all’italiano (e viceversa) se richiesto; 
  • svolge tutte le necessarie attività di receptionist;
  • collabora alle relazioni commerciali e operative con i fornitori; 
  • collabora alla registrazione della contabilità del dipartimento;
  • affianca il portiere qualora necessario; 
  • collabora con il Residential Services Manager per tutte le attività che possano rendersi necessarie. 

Sicurezza 

  • fa parte delle squadre di pronto soccorso e antincendio; 
  • collabora con il Security Committee sotto la direzione del Residential Services Manager.

Conoscenze informatiche 

  • pacchetto Office;
  • programma di gestione alberghiera.

 

Development Coordinator, Operations (New York)

The Academy seeks Development Coordinator to join its dynamic and fast-paced Development department. The position is based at the Academy’s New York City office.


Summary

The Development Operations Coordinator at the American Academy in Rome is based in New York and is the lead team member responsible for gift processing, database management, and research.  The Development Operations Coordinator is responsible for executing and supporting a full range of development responsibilities and tasks, working with the staff in both the New York and Rome offices. The person in this role will generate complex financial reports, coordinate departmental budgets, provide administrative support, and respond to queries from donors and colleagues.

Supervision

This position reports to the Associate Director of Development. They work collaboratively with the whole Development team and with staff in the Finance department.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function at a satisfactory level. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  1. Bachelor’s degree required, with study in or knowledge of one or more of the disciplines represented by the Academy preferred.
  2. At least three years of professional development experience, preferably in an academic or cultural institution.
  3. Advanced skills in Raiser’s Edge, including experience running complex queries, exports and reports.
  4. Excellent organizational ability, analytical and problem solving skills, accuracy, and attention to detail, along with demonstrated interest in learning and improving skills.
  5. Strength in effectively managing time and taking initiative, and proven ability to work collaboratively on a small team with concurrent projects and deadlines.
  6. Strong verbal and written communication skills, combined with demonstrated interpersonal skills and professional demeanor.
  7. Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, consultants, and vendors.
  8. Excellent judgment and discretion in handling confidential and sensitive information.
  9. High level of proficiency in Microsoft Office applications (including Word, Excel, and PowerPoint), Google applications (including Gmail, Google Calendar, and Google Drive), and Adobe Acrobat Reader.
  10. Ability to work occasional evenings and weekends for events and programs.
  11. Italian language familiarity or proficiency helpful but not required.

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at online at https://aarome.bamboohr.com/jobs/view.php?id=22.