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Executive Assistant to the President – New York

The American Academy in Rome, an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Executive Assistant to the President for the New York Office. 


This position supports the President and serves as a key liaison to the staff in New York and Rome, as well as to the Board of Trustees, donors, and Fellows.  In this role, the Executive Assistant manages the Academy’s internal and external priorities as they relate to the President, serves as a representative of the Academy through a genuine interest in and working knowledge of its programs and activities, coordinates and supports all aspects of the President’s schedule and work, handles short- and long-term projects, and generally facilitates the seamless operation of the President’s office.

The Executive Assistant reports to the President and takes direction from the Vice Presidents for Development and Finance/Administration on relevant matters.  The Executive Assistant also works in close coordination with the Director’s office in Rome and with the Development teams in New York and Rome.

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree required, preferably in the arts or humanities.
  • At least five years of full-time experience as an Executive Assistant, preferably in a cultural or academic setting.
  • Exceptional interpersonal and communication skills, both verbal and written, with ability to interact professionally and diplomatically with a wide range of constituents including management and support staff, board members, donors, and vendors.
  • Ability to represent the President’s office in a professional, gracious, flexible, and generous manner.
  • Exemplary administrative and organizational skills, accuracy, thoroughness, and meticulous attention to detail.
  • Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines.
  • Excellent judgment and discretion in handling confidential and sensitive information.
  • Demonstrated ability to balance working proactively and independently with working productively and collaboratively as part of a team.
  • Strong proficiency in Microsoft Office applications including Word, Excel, and Powerpoint, as well as Google applications including Gmail and Google Drive.
  • Proficiency in Raiser’s Edge a plus.
  • Ability and willingness to work evenings and weekends, and to travel.
  • Knowledge of Italian and/or comfort working with a bilingual staff.

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at: https://aarome.bamboohr.com/jobs/view.php?id=13.

Finance Manager – Rome

The American Academy in Rome, an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, an expert and a business-oriented Finance Manager for the Rome Offices.


Based in Rome, the Finance Manager will report to the Vice President for Finance and Administration (VPFA) in New York, he/she is a key partner to the New York office and a member of the Rome management team. The Finance Manager will also take direction from the Director in Rome, as well as work collaboratively with other management staff in Rome and with the New York finance office. He/she oversees a staff of three in the Rome finance office, which consists of a Book keeper, a Cashier and a part-time Administrative Assistant.

The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Master’s degree in finance, accounting, business, or related area of study.
  • Eight to ten years of professional experience in progressively responsible roles and proven track record of skillfully and effectively managing accounting, finances, budgets, and human resources with at least seven years at the management level, ideally in a combination of non-profit organizations and finance, accounting, or other similar companies, or comparable combination of experience and substantial knowledge of non-profit management.
  • Understanding and appreciation of non-profit cultural institutions, and genuine interest in the Academy’s mission and work.
  • Demonstrated strength in strategy, organization, planning, and analysis, especially with respect to budgets, operations, and projects.
  • Significant strength in managing time, organizing work, and being highly accountable in dynamic and creative setting with competing demands on attention and frequently changing and conflicting priorities and deadlines.
  • Demonstrated ability to work independently, be proactive, and take initiative with minimal direction or guidance, balanced with skill in executing plans and detailed tasks accurately and efficiently.
  • Proven management abilities with substantial skills in developing and supporting staff, assessing and designing workflows, working productively with all levels of management and staff, and collaborating with colleagues in another location.
  • Excellent professionalism and diplomacy in representing Academy internally and externally, with superior writing, editing, oral communication, and presentation skills in both Italian and English, especially on financial, business, and legal matters.
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters.
  • Advanced skills in accounting software (the Academy uses Financial Edge), knowledge of donor database software helpful (the Academy uses Raiser’s Edge).
  • Advanced skills in Google apps and Microsoft Office suite, especially in Excel.
  • Accessibility to respond to urgent and emergency situations outside of business hours.

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at: https://www.linkedin.com/jobs/view/968493460/.