Job Opportunities

Officer for Residential Services (Rome)

The American Academy in Rome is seeking an Officer for Residential Services for its Rome office.


Under the supervision of the Residential Services Manager, the Officer for Residential Services provides logistical support to the Academy community, including housing reservations, transportation, immigration requests, internal communications, security and other duties.

S/he must have proven ability for teamwork, strong public relations capabilities, cordiality and discretion in handling sensitive data, and able to meet deadlines. Fluency in both written and spoken English and Italian is required.

The position is full-time and open to all those in possession of a regular work permit for Italy. Although not essential, college or higher degrees are preferred.

Candidates are invited to send by email their CVs and letters of recommendation by Friday, January 10, 2020 to: jobs@aarome.org with the subject heading: Residential Services.

Duties and responsibilites include:

Comunità – preparazione 

  • collabora con il Residential Services Manager alle attività di assegnazione e prenotazione degli spazi destinati all’accoglienza della comunità; 
  • verifica e aggiorna le informazioni condivise con altri membri dello staff e con la Comunità relative agli ospiti previsti nel corso dell’anno accademico; 
  • collabora nell’esecuzione operativa dei programmi di residenza dell’American Academy in Rome, e in particolare di quello dedicato ai Visiting Artists & Scholars (VAVS); 
  • esegue o partecipa a tutte le pratiche preparatorie all’arrivo e alla permanenza degli ospiti.

Comunità – assistenza 

  • assiste i membri della Comunità, dedicandosi alle attività di benvenuto, introduzione, mediazione linguistica con lo staff italofono;
  • collabora alle attività che garantiscono la presenza legale, sicura ed efficace dei membri della Comunità sul territorio italiano;
  • partecipa alle operazioni necessarie alla corretta comunicazione e distribuzione delle informazioni all’interno (e all’esterno, via il sito web istituzionale) della Comunità. 

Altri incarichi di ufficio 

  • collabora a traduzioni dall’inglese all’italiano (e viceversa) se richiesto; 
  • svolge tutte le necessarie attività di receptionist;
  • collabora alle relazioni commerciali e operative con i fornitori; 
  • collabora alla registrazione della contabilità del dipartimento;
  • affianca il portiere qualora necessario; 
  • collabora con il Residential Services Manager per tutte le attività che possano rendersi necessarie. 

Sicurezza 

  • fa parte delle squadre di pronto soccorso e antincendio; 
  • collabora con il Security Committee sotto la direzione del Residential Services Manager.

Conoscenze informatiche 

  • pacchetto Office;
  • programma di gestione alberghiera.

 

Development Coordinator, Board Relations (New York)

As an integral part of the Development team in the New York office of the American Academy in Rome, the Development Coordinator is the key administrator and liaison for the Academy’s Board of Trustees and works collaboratively to drive revenue from and build relationships with the Academy’s donors. In addition this team member will participate in a range of development duties, such as helping to manage development pipelines, execute two annual fundraising appeals and draft varied donor correspondence. The Development Coordinator is also responsible for providing administrative support to the Vice President for Development and the Development department.


Supervision

This position reports to the Associate Director of Development and takes direction from members of the Development team. They also work closely with the President and Vice President for Finance and Administration on Board-related tasks.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function at a satisfactory level. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  1. Bachelor’s degree required, with study in or knowledge of one or more of the disciplines represented by the Academy preferred
  2. A minimum 3 years of administrative or development experience, preferably at an academic or cultural institution
  3. Exceptional written and oral communications skills
  4. Experience working directly with boards strongly preferred, including working familiarity with board and governing procedures, documents, and best practices
  5. Demonstrated skill to take accurate and thorough notes in wide range of meetings and discussions, including transcribing, editing, and presenting information concisely and coherently
  6. Exceptional judgement and sensitivity in handling confidential information
  7. Proven ability to coordinate multiple diverse projects and manage concurrent timelines in a fast-paced environment
  8. High level of computer literacy, including proficiency in Raiser’s Edge, Microsoft Office (Word, Excel, and PowerPoint), Google applications (Gmail, Calendar, and Drive), and Adobe Acrobat
  9. Ability to work some evenings and weekends for events and programs, as well as travel

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at online at: https://aarome.bamboohr.com/jobs/view.php?id=21.