Institutional Archive

Black and white photograph of a bird's eye view of the McKim, Mead & White Building with scaffolding
View of the McKim, Mead & White Building with scaffoldings structure in Rome, Italy, 1921 (photograph from the Institutional Archive, American Academy in Rome)

Overview

The Institutional Archive of the American Academy in Rome was established in 1992 with the aim of collecting, preserving, maintaining, and providing access to records which document the origins, evolution, activities, and accomplishments of the Academy and its surrounding community. Based out of the AAR’s New York office, the Archive consists of over 500 linear feet of paper and electronic records, including correspondence, meeting minutes, reports, plans, publications, photographs, oral histories, audio and video recordings, architectural drawings, newspaper clippings, and ephemera. Of particular interest are the ‘Fellows’ Files’ -  approximately 80 linear feet of application materials, correspondence, and other documentation related to the Academy’s distinguished fellows, dating back to 1902.

Since 1965, AAR has collaborated with the Smithsonian Institution’s Archive of American Art, completing four deposits of materials, with materials ranging in date from 1855 to 2012. Included are the records of the Academy’s predecessor institutions - the American School of Architecture in Rome and the American School of Classical Studies in Rome - as well as the records of executive staff, faculty, and the board of trustees. A portion of the records from 1855 to 1981 have been digitized from microfilm and are accessible through the Institutional Archives or on the AAA website

To view all Academy materials at the Archives of American Art, please visit the AAA website

For more information about the Institutional Archive or the history of the American Academy in Rome, please contact the Academy Archivist, archives [at] aarome.org

Collections

The Institutional Archive is subdivided into nine record groups: (1) Corporate Structure and Documentation; (2) Officers, Directors, and Executives; (3) Operations; (4) Other Collections, Related Entities, and Special Projects; (5) Printed Material; (6) Reference and History; (7) Media; (8) Artifacts and Memorabilia; and (9) Rome Photograph Collection. 

Consult the Finding Aids below for more details, or contact the Academy archivist with your specific research questions.

Access & Use

The Institutional Archives are closed to the public. The Archives are accessible to researchers by supervised appointment only.  Researchers must provide valid photographic ID.

To accommodate remote research, scanning requests of under 50 pages are free of charge; larger requests cost $1 per page. Depending on the size and timing of a request, scans may take days or weeks to deliver. The archivist reserves the right to decline a scanning request.

Materials produced by the Academy are protected by copyright and may only be reproduced with express written permission from the Academy. Materials within the Institutional Archive may be copyrighted by a third party; researchers are responsible for determining the copyright status of all archival materials, and acquiring permissions as necessary.

All material found in the Institutional Archive should be cited as follows:

American Academy in Rome records, 1855–2018. American Academy in Rome, New York City.

Sensitive Materials Statement

Archival records may contain materials with sensitive or confidential information including, but not limited to, administrative records, personnel files, financial documents, development files regarding bequests and donors, and Board of Trustees meetings and minutes. As a result, restrictions by the archivist will be placed on the above records if they are less than thirty-five years old. Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual’s private life are published that would be deemed highly offensive to a reasonable person) for which the American Academy in Rome assumes no responsibility.

For further research into the history of the American Academy in Rome, consult the resources below.

Contact

All inquiries can be directed to the Academy Archivist, archives [at] aarome.org