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The entrance to the American Academy in Rome office in New York

Overview

The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities. Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome. To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States.

AAR is an Equal Opportunity Employer.

Andrew W. Mellon Humanities Professor

The American Academy in Rome invites applications from scholars and institutional leaders for the position of its Rome-based Andrew W. Mellon Humanities Professor, beginning in summer 2021, for an initial term of three years (2021–24), with the potential for two one-year renewals.

This position is responsible for helping to advance the work of diverse Rome Prize Fellows at the American Academy in Rome especially in the humanities and across the Academy’s fellowship fields in the humanities, which are Ancient, Medieval, Renaissance/Early Modern, and Modern Italian studies. The Mellon Professor supports Fellows through scholarly guidance, facilitation of contacts and dialogue, site visits and trips, programs and events, and publications, and in doing so plays a key role in advancing the Academy’s mission and maintaining the high quality of its programs.

Organization

The American Academy in Rome, founded in 1894, is an independent, privately funded institution that supports artists, writers, and scholars living and working together in a dynamic international community. The core of this group is composed of the approximately thirty Fellows who are winners of the highly competitive Rome Prize selected by rotating juries each year. Additionally, this community is enriched by invited Residents across the disciplines as well as an array of visiting artists and scholars. The Academy has a rich legacy and national profile in the arts and humanities in the United States, and an increasingly global position in diverse cultural and academic communities around the world.

The Academy is led by the President, who is based in its New York offices, and its programs and operations in Rome are led by the Director, along with the Andrew Heiskell Arts Director and Mellon Humanities Professor.

Supervision

The Mellon Professor reports to the Director in Rome and also takes direction from the President in New York. The Mellon Professor works in close collaboration with the Heiskell Arts Director and the Deputy Director for Programs and Administration in Rome, and is a key member of the program team.

Responsibilities

Rome Prize Fellows

  • Provide scholarly guidance, mentoring, and feedback to all Fellows, especially those in the humanities, across a wide, diverse, and evolving range of subjects, issues, and projects
  • Facilitate contacts and dialogue between Fellows and their Italian counterparts in academic, cultural, and other institutions and agencies in Rome and elsewhere
  • Design, organize, and lead compelling and relevant site visits and longer trips in and around Rome, Italy, and the Mediterranean
  • Participate in administering the Fellows Project Fund, including informing and encouraging Fellows to apply, reviewing proposals, and awarding funding
  • Provide guidance and support for programs for Italian Fellows, Residents, Affiliated Fellows, and Visiting Artists and Scholars, including suggestions about potential participants, where applicable, and also coordinate the Advisors in the Humanities
  • Field a range of Fellows concerns, including residential and community issues, and respond to feedback professionally and productively or refer to Director or other staff as appropriate
  • Strengthen and expand the Academy’s reach and presence in Roman scholarly and creative communities by building relationships and collaborating with local institutions, including Italian universities and foreign schools
  • Work with the Director and Deputy Director for Programs and Administration to plan and manage annual operating and program expenses that enhance the Fellowship program and the Fellows’ experience in cost effective ways
  • Ensure collaboration and coordination with the Heiskell Arts Director in all aspects of supporting Fellows
  • Perform other responsibilities and tasks related to supporting Fellows as needed and directed

Programs and Publications

  • Work closely and collaboratively with the Director, Deputy Director for Programs and Administration, and programs staff to develop, plan, and execute a full roster of vibrant annual programs and events in the humanities and arts
  • Support the programs staff in program coordination, communications, and outreach
  • In conjunction with the Director and Communications Director in New York, develop, organize, produce content for, and shepherd the Academy’s publications
  • Oversee the Academy’s summer and winter programs in the humanities, including selecting the Director of the Classical Summer School
  • Oversee AAR affiliations with archaeological excavations as well as guide and assist the Librarian with the management of the Norton Van Buren Archaeological Study Collection
  • Work with the Director and Deputy Director for Programs and Administration to plan and manage annual operating and program expenses that maintain and strengthen programs in cost effective ways
  • Ensure collaboration and coordination with the Heiskell Arts Director in all program management
  • Perform other responsibilities and tasks related to programs as needed and directed

Administration and Fundraising

  • In conjunction with and as directed by the Director, support the Committee on the Humanities and assist with other Board and Committee meetings, including planning discussion topics, researching and preparing background and presentation materials, and attending meetings
  • Support fundraising efforts by strategizing and coordinating with the Director and development staff in New York and Rome; representing and promoting the Academy’s mission and programs to donors and potential supporters; and providing information and updates on needs and progress for proposals and reports
  • As requested by the Director, represent the Academy at functions and with organizations in Rome and Italy in general, such as the Union of Academies, the Fulbright Commission, etc.
  • This is a residential position and like other residential positions, will assist with after-hour emergencies and other situations and participate in shared on-call duties
  • If directed, temporarily assume the duties and responsibilities of the Director in their absence or inability to act
  • Perform other responsibilities as may be assigned by the Director

Qualifications

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • PhD in humanities field, ideally with published books and articles and lecturing experience
  • Minimum of seven years of experience in and knowledge of one or more areas of the Academy’s fellowship fields in the humanities, which are Ancient, Medieval, Renaissance/Early Modern, and Modern Italian studies
  • Demonstrated intellectual generosity and maturity, with broad interests and curiosity to be able to develop and lead programs in fields other than his or her own
  • Strong working knowledge of or familiarity with the sites and monuments of Rome and Italy
  • Fluency or high degree of proficiency in Italian, with strong verbal and written skills in both Italian and English
  • Advanced administrative, strategic thinking and long-range planning abilities, with strong critical thinking skills and budgetary experience
  • Proven ability to represent the institution professionally, to interact diplomatically, and to work productively, with a wide range of internal and external constituents including Fellows, management and support staff, board members, donors, funders, and vendors
  • Superior relationship building and interpersonal abilities, with significant mentoring skills and adeptness in influencing others
  • Ability to take initiative and work independently, with significant accountability, motivation, flexibility, willingness to collaborate, and problem-solving skills
  • Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters
  • Ability to travel between New York and Rome
  • Accessibility and availability to work outside of normal business hours in response to urgent and emergency situations, and availability to participate in evening and weekend programs and events

Salary and benefits are competitive and commensurate with experience.

To Apply

Please visit https://aarome.bamboohr.com/jobs/view.php?id=24 and submit a cover letter of no more than two pages outlining your interest in the Academy and the contributions you expect to make to the Academy’s mission. Your CV should summarize your relevant experience and the entire application packet should not exceed ten pages in length. Applications must be submitted no later than the close of business on Friday, October 23, 2020.

Please upload both your cover letter and resume at the above link as PDF files following the naming convention outlined below. Word documents or other file formats will not be accepted.

LASTNAME_Firstname_coverletter.pdf (e.g., SMITH_Jane_coverletter.pdf)
LASTNAME_Firstname_resume.pdf (e.g., SMITH_Jane_resume.pdf)

Candidates who are selected for interview will be notified in early November and virtual interviews will take place on Monday, December 4, 2020.

The American Academy in Rome is an equal opportunity employer.

Executive Assistant to the President

The American Academy in Rome, an overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Executive Assistant to the President, based in the New York Office. This position supports the President and serves as a key liaison to the staff in New York and Rome, as well as to the Board of Trustees, donors, and the Academy community. In this role, the Executive Assistant plays a frontline role in managing all internal and external priorities as they relate to the Office of the President, including: coordinating and supporting all aspects of the President’s calendar and workflow (such as drafting correspondence, prepping for meetings and speaking engagements, etc.); managing short- and long-term projects; serving as the primary gatekeeper to the President; and generally facilitates the seamless operation of the President’s office.

The Executive Assistant reports to the President and works closely in all activities including the coordination of a complex array of meetings, travel arrangements, and social engagements. S/he works in close coordination with the Director’s office in Rome and with all departments/teams in New York and Rome. Applicants should display a genuine interest in and working knowledge of Academy’s programs and activities.

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Bachelor’s degree required, preferably in the arts or humanities
  • At least five years of full-time experience as an Executive Assistant, preferably in a cultural or academic setting
  • Exceptional interpersonal and communication skills, both verbal and written, with ability to interact professionally and diplomatically with a wide range of constituents including management and support staff, board members, donors, and vendors
  • Ability to represent the President’s office in a professional, gracious, flexible, and generous manner; the ability to remain calm in a quick-paced and at times high-pressured environment
  • Exemplary administrative and organizational skills, including accuracy, thoroughness, and meticulous attention to detail
  • Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Demonstrated ability to balance working proactively and independently with working collaboratively
  • Strong proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
  • Experience with the Google software platform, including Gmail, Google Drive and Google Meet
  • Proficiency in Raiser’s Edge or other database software a plus
  • Occasional evening and weekend work will be required, and there is a potential for travel to the Rome campus
  • Knowledge of Italian and/or experience working with a bilingual staff is a plus
  • Experience working internationally, across multiple time zones

The American Academy in Rome provides generous health and retirement benefits and a salary commensurate with experience. AAR is an equal opportunity employer.

Applications are confidential and should include salary requirements and three references. Please submit to https://aarome.bamboohr.com/jobs/view.php?id=25.

Staff Accountant

The American Academy in Rome, an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Staff Accountant for its New York headquarters. This position is responsible for coordinating and executing a full range of accounting and administrative tasks and working collaboratively with the staff in both the Academy’s New York and Rome offices. The Staff Accountant performs accounting, accounts payable/receivable, and banking/cash management duties, as well as US payroll, human resources, administration, and office duties, in a small but complex organization with international operations.

The Staff Accountant reports to the Controller in New York and takes direction from the Vice President for Finance and Administration in New York, as well as working in coordination with the Finance Department in Rome and the Development Department in New York.

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Bachelor’s degree in finance or accounting with related work experience
  • Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting deadlines
  • Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction
  • Strong proficiency in accounting software, preferably Financial Edge and Raiser’s Edge
  • Excellent Excel skills and proficiency in Microsoft Office applications including Word and PowerPoint, as well as Google applications including Gmail and Google Drive
  • Exceptional organizational ability, analytical skills, accuracy, and attention to detail
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, and vendors
  • Strong verbal and written communication skills

Applications should be submitted at https://aarome.bamboohr.com/jobs/view.php?id=26.

The American Academy in Rome is an equal opportunity employer.