Jobs & Internships

About - Jobs and Internships
The entrance to the American Academy in Rome office in New York

Overview

The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities. Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome. To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States.

AAR is an Equal Opportunity Employer.

Executive Assistant to the President

The American Academy in Rome, an overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Executive Assistant to the President, based in the New York Office. This position supports the President and serves as a key liaison to the staff in New York and Rome, as well as to the Board of Trustees, donors, and the Academy community. In this role, the Executive Assistant plays a frontline role in managing all internal and external priorities as they relate to the Office of the President, including: coordinating and supporting all aspects of the President’s calendar and workflow (such as drafting correspondence, prepping for meetings and speaking engagements, etc.); managing short- and long-term projects; serving as the primary gatekeeper to the President; and generally facilitates the seamless operation of the President’s office.

The Executive Assistant reports to the President and works closely in all activities including the coordination of a complex array of meetings, travel arrangements, and social engagements. S/he works in close coordination with the Director’s office in Rome and with all departments/teams in New York and Rome. Applicants should display a genuine interest in and working knowledge of Academy’s programs and activities.

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Bachelor’s degree required, preferably in the arts or humanities
  • At least five years of full-time experience as an Executive Assistant, preferably in a cultural or academic setting
  • Exceptional interpersonal and communication skills, both verbal and written, with ability to interact professionally and diplomatically with a wide range of constituents including management and support staff, board members, donors, and vendors
  • Ability to represent the President’s office in a professional, gracious, flexible, and generous manner; the ability to remain calm in a quick-paced and at times high-pressured environment
  • Exemplary administrative and organizational skills, including accuracy, thoroughness, and meticulous attention to detail
  • Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Demonstrated ability to balance working proactively and independently with working collaboratively
  • Strong proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
  • Experience with the Google software platform, including Gmail, Google Drive and Google Meet
  • Proficiency in Raiser’s Edge or other database software a plus
  • Occasional evening and weekend work will be required, and there is a potential for travel to the Rome campus
  • Knowledge of Italian and/or experience working with a bilingual staff is a plus
  • Experience working internationally, across multiple time zones

The American Academy in Rome provides generous health and retirement benefits and a salary commensurate with experience. AAR is an equal opportunity employer.

Applications are confidential and should include salary requirements and three references. Please submit to https://aarome.bamboohr.com/jobs/view.php?id=25.

Staff Accountant

The American Academy in Rome, an American overseas center for independent study and advanced research in the arts and humanities, seeks a skilled, resourceful, and highly organized Staff Accountant for its New York headquarters. This position is responsible for coordinating and executing a full range of accounting and administrative tasks and working collaboratively with the staff in both the Academy’s New York and Rome offices. The Staff Accountant performs accounting, accounts payable/receivable, and banking/cash management duties, as well as US payroll, human resources, administration, and office duties, in a small but complex organization with international operations.

The Staff Accountant reports to the Controller in New York and takes direction from the Vice President for Finance and Administration in New York, as well as working in coordination with the Finance Department in Rome and the Development Department in New York.

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Bachelor’s degree in finance or accounting with related work experience
  • Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting deadlines
  • Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction
  • Strong proficiency in accounting software, preferably Financial Edge and Raiser’s Edge
  • Excellent Excel skills and proficiency in Microsoft Office applications including Word and PowerPoint, as well as Google applications including Gmail and Google Drive
  • Exceptional organizational ability, analytical skills, accuracy, and attention to detail
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, and vendors
  • Strong verbal and written communication skills

Applications should be submitted at https://aarome.bamboohr.com/jobs/view.php?id=26.

The American Academy in Rome is an equal opportunity employer.