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The entrance to the American Academy in Rome office in New York


The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities. Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome. To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States.

AAR is an Equal Opportunity Employer.

Associate Director, Institutional Giving

The American Academy in Rome New York office is seeking an Associate Director, Institutional Giving who will be responsible for all foundation, government, and corporate fundraising and reports to the Vice President of Development. The Associate Director, Institutional Giving is a critical contributor to the Academy’s annual fundraising goals. The Associate Director, Institutional Giving is a member of the Development team in New York who works in close coordination with Development staff in Rome.


  • Develop and implement a comprehensive acquisition and engagement strategy for all foundation, government, and corporate giving toward a goal of over $1 million annually
  • Cultivate meaningful and long-term relationships with donors and serve as lead relationship manager for institutional contacts
  • Conduct active and continuous research to identify new prospects; analyze past and current funders to find new avenues of support
  • Work closely with leadership and colleagues to obtain a thorough understanding of the Academy’s priorities and successfully convey these in effective, direct and compelling letters, proposals, and grant requests
  • Oversee expenses and revenue from institutional giving activities
  • Manage all institutional relationships in donor database Raiser’s Edge (RE), track solicitations through proposals in RE
  • Prepare monthly, quarterly and annual reports tracking financials and progress to goals from institutional giving activity
  • Manage the fulfillment of sponsor and funder benefits
  • Responsible for compliance with endowment and grant-related reports
  • Prepare strategic talking points and other materials for donor meetings, draft correspondence for leadership
  • Provide management and other support of Development initiatives as needed and directed


May supervise a Development Intern if one is hired to support the Institutional Giving Program.

Minimum Qualifications and Education

  • Master’s degree in arts or humanities preferred
  • At least 7 years of institutional fundraising experience required
  • Experience with arts and education institutional fundraising required
  • Impeccable writing skills, ability to produce proposals and letters quickly and meet deadlines
  • Proven track record of successful solicitations
  • Proven strength in effectively prioritizing and managing time, taking initiative, communicating potential needs, juggling multiple projects with strong attention to detail
  • Willingness and flexibility to support shifting priorities
  • Outstanding oral and interpersonal communication skills, with ability to interact professionally and work productively with a wide range of constituents
  • Experience working with development databases; Raiser’s Edge experience a plus
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Italian language proficiency helpful but not required


  • High level of proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Access, as well as Google applications, including Gmail, Google Calendar, and Google Drive
  • Knowledge and aptitude for working with a development database especially Raiser’s Edge
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Ability to work occasional evenings and weekends for events and programs

How to Apply

Interest applicants should complete an online application and include a résumé and cover letter at

The American Academy in Rome (AAR) is an Equal Opportunity Employer (EOE).